§ 2.17.050. Duties

The general duties of the office shall be to coordinate the activities, policies and procedures of the city government. The city administrator shall be directly responsible to the city council for the administration of municipal affairs as directed by the city council. The department heads of the city shall report and coordinate with the city administrator. All departmental activity requiring the attention of the city council shall be brought before the city council by the city administrator, and all city council involvement in administration initiated by the city council shall be coordinated through the city administrator. This does not preclude department heads or city employees from bringing matters to the attention of the mayor, city council or personnel committee. Without limiting the foregoing, the duties of the city administrator shall include the following:

(1) To supervise, with the assistance of the mayor, the enforcement of city laws and to assure resolutions, ordinances, laws and city council directives and operational policies are enforced and executed or referred to the proper official for compliance.

(2) To attend meetings of the city council unless excused by the mayor or city council.

(3) To recommend to the city council measures necessary or expedient for good government and the welfare of the city.

(4) To provide general supervision and direction for the administration of city government to expedite the efficient administration of the city's business. This duty includes direct responsibility to the city council for the proper functioning of the following departments and offices of city government:

a. City of Centerville administrative offices, including office of city clerk;

b. Commissioner of municipal services;

c. Wastewater superintendent and sewerage treatment works department;

d. Street commissioner and street department;

e. Water department (pursuant to the terms of the January 17, 2011 28E Agreement between the city and the Centerville Municipal Waterworks);

f. Building inspector;

g. Animal control officer;

h. Community development coordinator;

i. Parking meter enforcement officer;

j. Airport zoning commission (subject to board);

k. Board of adjustment (subject to board);

l. Board of review (subject to board);

m. Civil service commission (subject to board);

n. Fair housing commission (subject to board);

o. Park and recreation department (subject to board); and

p. Planning and zoning commission (subject to board).

(5) To cooperate with and advise and assist the police department, fire department and present or future administrative agencies, boards or commissions which are responsible to the mayor and the city council, including but not limited to the airport commission, airport zoning commission, board of adjustment, board of review, city library board, civil service commission, fair housing commission, historic preservation commission, park and recreation board and planning and zoning commission.

(6) To supervise and coordinate the performance of contracts for work to be done for the city and all purchases of material and supplies; to ensure that material and supplies are received and are of the quality and specification called for by the contract; and to consult with department heads with reference to said contracts.

(7) To coordinate with the city clerk and to communicate and keep the city council fully informed of city department conditions, finances, financial management, progress, budgets, background or historical information, future needs, goals and objectives in language and format for public consumption.

(8) To compile and maintain current and up-to-date information regarding all funding sources of the city; including state and federal grant and loan programs; to plan, develop, prepare and submit, with the approval and at the direction of the city council, applications for grants (with the assistance of the community development coordinator), loans and other funding sources; and to administer all such fundings.

(9) To advise, with the assistance of the mayor, the city council on participation in programs and policies with another government political subdivision, including a city, county, state or federal entity and to suggest and coordinate (with the assistance of the community development coordinator) city grant proposals and shared participation.

(10) To recommend and participate, with the assistance of the mayor, in projects and endeavors to support and promote economic growth and development in the city.

(11) Upon order of the city council, to obtain for the city such specialized and professional services deemed necessary by the city council and not already available to the city.

(12) With the assistance of applicable department heads, the city council personnel committee and the mayor, (a) to oversee the review, evaluation and interview of applicants for city employment and (b) except with respect to department heads (as defined in Section 2.98.040), to hire, discharge, promote and reclassify all city employees.

(13) To make recommendations to the city council to hire, discharge, promote and reclassify department heads.

(14) To discipline city employees in a manner consistent with the city of Centerville employee handbook, subject to requirements of state and federal law and city ordinance; provided, however, to discipline department heads, the city administrator must obtain the prior approval of the disciplinary action from either (a) at least one member of the personnel committee and one member of the committee of such department (provided, however, such committee members must not be the same person) or (b) the approval of the city council.

(15) Notwithstanding Sections 2.17.050(12) and (14), (a) the mayor, police chief and, if required, the civil service commission, must agree to hire, discipline, discharge, promote or reclassify employees of the police department, (b) except as provided in (c) below, the mayor, fire chief and, if required, the civil service commission, must agree to hire, discipline, discharge, promote or reclassify employees of the fire department and (c) the city administrator shall have no authority to hire, discipline or discharge volunteer fireman - the fire chief, with the assistance of the Centerville Fire Department Executive Committee shall have the authority to hire, discipline, or discharge volunteer firemen.

(16) To coordinate and implement a comprehensive safety and training plan, ensuring compliance with applicable state and federal regulations.

(17) To formulate and recommend employment and personnel policies, compensation schedules and benefits for the approval of the city council.

(18) To represent the city, with the assistance of the mayor, in all negotiations and relations with employees, contractors, consultants, other governmental units and civic organizations in which the city may have an interest; to cooperate with, assist and advise all administrative agencies, city boards and city commissions; and to act, with the assistance of the mayor, as the city council's liaison and representative to such entities.

(19) To provide administrative support and assistance to the mayor.

(20) To assist and supervise the city clerk in regard to the issuance of all licenses and permits and to provide for and cause records to be kept of the issuance and revocation of such licenses and permits.

(21) To administer or assist in administering orders to abate cited nuisances.

(22) To maintain, in conjunction with the city clerk, accurate and current records of all affairs of the city.

(23) With the assistance of the mayor and department heads, (a) to prepare the annual budget in the manner as prescribed by law, (b) to render budgetary assistance to the city clerk, (c) to assemble proposed annual departmental budgets, which proposals shall include projected revenues, proposed expenditures and salary requests and (d) to submit said proposed budget on prescribed forms to the city council.

(24) To supervise the management of all buildings, structures and land under the jurisdiction of the city council and to care for and supervise departmental management's preservation of all city-owned equipment, tools, machinery, appliances, supplies and commodities allocated to the respective department; provided, however, city hall administrative offices shall be directly managed by the city administrator.

(25) To designate one or more city employees to discharge the duties of the office of city administrator when the city administrator is absent from his or her position or when the position is vacant. Said designation shall be subject to city council approval.

(26) To perform other duties or assume other responsibilities as apparent or assigned.

(27) To perform such other duties as the city council may direct.

(Ord. No. 1299, § 2, 3-19-2012)